Minute Book Form Service - Alberta Corporate Registry

Please read the instructions and then fill in the form
Through this form, information is collected SECURELY. Upon receiving information, our accountant will set up your CRA accounts and will provide you account numbers in email. For assistance, please read the right side guidelines.
Enter Your Order Number*
When you placed order on our website, it was generated. You may find it in your order confirmation email in the subject line.
Your business jurisdiction
Your business entity type
Note: This form must be filled in by one of the directors, who must be a Canadian citizen or Permanent Resident
Note: This form must be filled in by the owner of the business, who must be a Canadian citizen or Permanent Resident
Brief description of business activities
Your email address for further follow up*

Guidelines
An example of order number
What should I write in business activity?
You may write major one or two activities. If you add more activities later, that is fine. This information will be updated every year when you do your annual returns.

CRA Identity Validation of Director/Owner
Any one director/owner's information is good enough. If you have multiple directors, choose the one that is Canadian citizen or Permanent Resident.
How many partners own this business?
First Partner's Information
First Name*
Last Name*
Date of Birth*

DD
MM
YYYY
Social Insurance Number*
Phone Number
Postal code with CRA Profile*
Postal code is very IMPORTANT and can't be incorrect. Incorrect postal code will block your CRA profile. Therefore, please provide the one that match your personal profile with CRA accounts. You may confirm it from you most recent tax assessment. If you have moved recently and feel, your previous postal code could be with CRA profile, then also provide that bellow.
Any other postal code you may think with your CRA profile

Guidelines
Why need SIN number?
Your CRA profile is connected with your SIN number. Your business is connected with you. Therefore to register any CRA accounts, SIN number is mandatory. We treat you SIN number with strict confidentially and in compliance with privacy act.
Important notes on postal code
To register CRA accounts, we provide these information to CRA. If these info match only then CRA allow to register. If postal code is wrong, after 3 trials, CRA lock your file and they need further authentication with you to unlock the profile. Therefore, it's very important that you provide correct postal that is associated with your CRA profile. If you doubt that it could be different postal code in CRA profile, please write also alternative postal codes that you think could be with CRA.

Instructions to Answer the Questions
Because this is the initial year for this business, you may not know the answers exactly. In this case, make the best guess and put an answer. After all, these information is used only for initial registration and will be updated accordingly in your next annual returns. Therefore, feel free to answer on your best guess.
GST/HST Account Info
Choose Your GST/HST Reporting Period
Your approximate annual sales (on best guess)*
Normally fiscal year end is December 31 for most companies. If you want a different one, please select month and enter date
Choose fiscal year end date
Choose fiscal month
Enter day of the month (must be in number between 1 to 31)
Please enter a number from 1 to 31.

Guidelines
Which period should I choose?
Most people choose annually. As long as your revenue $0 to $1,5000,000 you can choose annually. If revenue is between $1,5000,000 to $6,000,000 can be quarterly. If revenue higher than $6,000,000, must be monthly.
What to put for annual sales?
Because this is your first year, you may not know the exact amount. But this is for initial set up only, you may give at your best guess.
What should I choose fiscal year end date?
Most people choose 31st December. The year will be current year. You can choose any date as you want.

Guidelines
Can I modify this info later?
Yes, definitely can. This is just initial set up, these answers will be updated at the end of the year when you do your annual returns.
Should I take salary or dividend?
This is the biggest question. There are advantages and disadvantages for either of this choice. Most people make balance between these two. They take some amount in salary and some amount in dividends. For just initial set up, you can make a choice and you can always change this answer when you make a firm decision after consulting with an accountant. If you need accounting advice, you may consult any accounting firm or our onsite chartered accountant by additional fees of $99.
How much salary should I pay myself?
Well, this is a question of your accounting plan. Setting up a higher salary has some disadvantages and advantages too. For initial account set up, you may choose any amount as of best guess. You can change this information any time when you consult your accountant. If you need accounting advice, you may consult any accounting firm or our onsite chartered accountant by additional fees of $99.
I'm not sure, I will hire an employee or not
If you are uncertain, that's fine. Just answer as of your current situation. As of now are you planning to have an employee other than yourself? You can always update this answer with CRA.

Guidelines
What is considered export or import?
Export or import applies to any PHYSICAL products or items that will cross the border of Canada; either will come from outside to Canada or will go from Canada to outside. SERVICE is NOT included in export or import. If you are in Canada and taking service over phone or internet from overseas, that's not an import.
Why do I need to provide this information?
Well, if you do any import or export of goods or items, it will cross border of Canada and you gonna need customs clearance. Declaring it with CRA is the first step of this process.
What to put as value of exports?
If you don't know exactly, then put the value at your best guess. This information is to create an account only. It can be changed later when you are very sure of the amount.

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